Administrative Assistant - F/T

Butler & Associates, P.A. | Topeka, KS, United States

Posted Date 11/01/2021

Job Summary

Our fast-paced legal firm is looking for people to perform data entry or to answer phone calls from clients, court personnel, and defendants. This is full-time work, Monday through Friday from 8 am to 5 pm, in an office setting. We do not work remotely. Our employees must keep everything confidential, follow all office policies and procedures, and occasionally exercise independent judgment.

Essential Functions

Responsibilities and duties will include:

  • Entering information accurately and efficiently on collection case files;
  • Reviewing files in preparation for the next action;
  • Answering and returning phone calls in a professional manner; and
  • Performing other duties as assigned.


  • Receiving incoming telephone calls, providing assistance on collection issues, processing payments by phone, and investigating disputed issues.
  • Entering information accurately and efficiently on collection case files; and
  • Performing other duties as assigned.

 Our team answers phone calls and returns voicemails, but does not make cold calls.

 Qualifications and Skills

Desirable candidates will be punctual and dependable. They will have professional phone etiquette, good computer skills, strong oral and written communication skills, problem-solving skills, and attention to detail. Bilingual is a plus, but not required.

Candidates must be proficient in Microsoft Office, including Word and Excel. Candidates must be able to type at least 40 wpm. A high school diploma or the equivalent is required.

Our employees work in compliance with federal and state laws and pass a 10-panel drug test, a criminal background check, and a conflict-of-interest check.


  • Medical and dental coverage
  • Retirement plan with a company match
  • Life insurance
  • Paid holidays, vacation, and sick leave


Candidates selected to interview will be tested on their typing skills, data accuracy, and logical reasoning.

This is a full-time position with benefits available after an introductory period. Wages will be based upon experience and may range from $13 to $15 per hour.

Butler & Associates, P.A. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law. 

 Butler & Associates, P.A. participates in E-Verify.

 If you have trouble with your application or need reasonable accommodations, please call (785) 267-6444.

 All candidates will receive a response and continued communication via email.  Please check your spam if you do not receive anything immediately following submission of your application.

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