Sales Support Specialist (Office Clerical and Exec Assistant)

Confidential Employer | Syracuse, NY, United States

Posted Date 5/18/2022

Full Job Description

Third-generation company dedicated to purifying the air we breathe. Company operates out of a 36,000 square foot facility near Buffalo NY, with sales offices in Rochester, NY and Syracuse, NY.  This company manufacturers industrial air cleaners and it distributes air filters throughout Upstate New York and beyond. In this company you will enjoy being a part of a team in a family-owned environment. We are committed to supporting each other and building teamwork. Currently, we are looking for a Sales Support Specialist/Data Entry/Executive Assistant to work at the office located near Syracuse, NY.

Job Responsibilities

  • Provide administrative support and assist in daily office functions.
  • Assist with data entry for customer and vendors in QuickBooks.
  • Provides frontline customer service by answering phone calls/emails and routing to appropriate staff, if unable to resolve.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Anticipates needed office supplies, placing and expediting orders, etc.
  • Schedules services needed for efficient office management (ex. Internet access, IT support, etc.)


  • 1 year of experience in a data entry/office position is preferred.
  • Strong computer skills to include Microsoft Word, Excel. Experience in QuickBooks is a plus.
  • Detail oriented.
  • Ability to work independently and prioritize tasks.
  • High level of ethical standards and professionalism.
  • Organization skills and the ability to multitask projects.
  • This job position is in an office setting. Atmosphere can be fast paced at times. Candidate will report daily to our office located in Syracuse, NY
  • Candidate must pass a background check and pre-employment drug screening.


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