Podcast Media Production Assistant (Volunteer)National High School Conservatives of America

Position OverviewThe Podcast amp; Media Production Assistant (PMA) is responsible for supporting the operational side of NHSC’s podcasts, shows, livestreams, and other media productions alongside the Executive Producer/Chief Technical Officer and the Chief Operating Officer.The PMA helps ensure NHSC productions are properly scheduled, prepared, recorded, edited, published, archived, and maintained. This position supports production logistics, guest coordination, recording preparation, A/V editing, episode publishing, livestreams, production equipment, media files, and post-production coordination.The PMA works closely with the Executive Producer/CTO and COO throughout the production process. The PMA is responsible for keeping production activities organized and ensuring the appropriate members of the production team are informed and prepared. This position is best suited for people interested in podcast production, A/V production, broadcasting, livestreaming, film amp; digital media, photography amp; videography, A/V editing, media communications, production management, event production, and technical media operations.ResponsibilitiesProduction SchedulingSchedule production dates for podcast recordings, video recordings, livestreams, and other media productions.Maintain the production calendar.Coordinate recording and livestream schedules with the Executive Producer/CTO and COO.Confirm production dates and times with required participants.Keep the production schedule updated when changes occur.Guest CoordinationServe as a liaison between production guests and the Executive Producer/CTO.Coordinate guest availability for recordings and productions.Provide guests with necessary production information.Confirm guest participation before scheduled recordings.Communicate scheduling changes or guest concerns to the Executive Producer/CTO.Recording amp; Production CoordinationCoordinate with members involved in recording and production.Ensure production participants know their responsibilities and schedules.Organize production activities before and during recordings.Help keep recordings running according to the planned production schedule.Communicate production issues to the Executive Producer/CTO and COO.Recording PreparationPrepare cameras, lighting, computers, microphones, and other required production equipment.Check recording equipment before each production.Ensure computers and recording software are ready for use.Confirm equipment is properly connected and functioning before recording begins.Assist with technical preparation as directed by the Executive Producer/CTO.A/V Editing CoordinationCoordinate the editing of podcast episodes, videos, and other media productions.Edit video and audio content when assigned.Prepare show notes, captions, thumbnails, and other episode materials.Organize edited media for review and approval.ENSURE the Executive Producer/CTO is included in the editing and review process.Coordinate requested edits with the Executive Producer/CTO before final publication.Maintain communication with the Executive Producer/CTO throughout the A/V editing process.Episode PublishingPublish podcast episodes, videos, and other approved media content.Prepare episode titles, descriptions, thumbnails, captions, and other publishing information.Upload Executive Producer/CTO approved media to the appropriate platforms.Verify published content after release.Inform the Executive Producer/CTO when an episode or video has been published.Production Files amp; Media ArchivesOrganize and maintain NHSC podcast, video, audio, image, and production files.Keep track of previous podcast episodes and video productions.Maintain organized media archives for completed productions.Ensure production files are stored in the appropriate locations.Maintain consistent file naming and folder organization.Preserve important production assets for future use.Livestream CoordinationCoordinate NHSC livestreams across approved platforms.Set up and manage livestreams through StreamYard.Prepare livestream titles, descriptions, destinations, and other required settings.Confirm livestream connections before going live.Coordinate livestream participants and production responsibilities.Monitor livestream operations and report technical issues to the Executive Producer/CTO.Production ChecklistMaintain production checklists for recordings, livestreams, and other productions.Keep track of cameras, microphones, lighting, computers, cables, and other production equipment.Confirm required equipment is available and ready before production.Identify missing, damaged, or malfunctioning equipment.Keep production gear organized and properly stored after use.Post-Production CoordinationCoordinate post-production activities with the Executive Producer/CTO.Organize completed recordings for editing.Track the status of A/V editing and other post-production tasks.Coordinate revisions and requested changes with the Executive Producer/CTO.Ensure final media is reviewed and approved before publishing.Keep post-production schedules and files organized.