Office ManagerH+M Industrial EPC

• Be accountable for day-to-day operations of the Pearland office as the single point of contact for facilities, supplies, shipping, receiving, and visitor needs

• Greet and assist visitors, clients, vendors, and employees with a professional, welcoming presence

• Answer and route phone calls and general inquiries, and maintain visitor sign in and badge procedures

• Receive, inspect, log, and distribute incoming deliveries and packages

• Prepare and track outgoing shipments and courier requests

• Maintain stock of office, break room, and safety supplies, and reorder before items run low

• Keep accurate inventory and receiving records and report discrepancies promptly

• Keep the break room, kitchen, conference rooms, and common areas clean, stocked, and organized

• Coordinate with building management, janitorial, and maintenance vendors on repairs and service needs

• Report and follow up on facility, safety, and security concerns

• Support emergency readiness, including first aid and fire safety supplies, evacuation procedures, and drills

• Schedule and prepare conference rooms and coordinate meetings, catering, and events

• Support timekeeping, expense reporting, and document filing as needed

• Maintain vendor contacts and office service agreements

• Partner with the Pasadena corporate office and HR on onboarding logistics for new hires, including equipment, access, and workspace setup

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• High school diploma or equivalent required; associate degree or relevant coursework preferred

• Five or more years of office management, administrative, or facilities experience

• Experience with shipping, receiving, and inventory or supply management

• Manage communication with the leasing agent on office hours” to ensure the A/C is on when we need it outside of normal office hours

• Proficiency in Microsoft 365, including Outlook, Excel, and Teams

• Strong organization, time management, and follow through

• Clear, courteous communication with people at every level

• Operational ownership: responsible for outcomes, anticipates needs, and follows issues through to resolution

• Service oriented mindset: professional, pleasant, and dependable with visitors, clients, vendors, and employees

• Capable of working independently: sets priorities, makes sound decisions, and keeps the office running as the only administrative resource onsite

• Experience in construction, engineering, or industrial settings is a plus, but not required

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• Occasionally lift objects weighing up to 25 pounds

• Sit for long periods of time

• Occasionally stoop, kneel or crouch

• Use hands and arms to reach for, grasp and manipulate objects

• Stand and walk while receiving, stocking, and moving supplies

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