PEIMSAlice ISD

Job Title: PEIMS Clerk Exemption Status/Test:  Nonexempt

Reports to: Principal Days: 197

Dept./School: Assigned Campus

Primary Purpose:

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including Public Education Information Management System (PEIMS) data, and grades. Maintain student academic records and process student enrollment, transfers, and withdrawals for the campus.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use software to develop spreadsheets and databases, and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to meet established deadlines

Basic math skills

          Strong organizational, communication, and interpersonal skills

Experience:

3 years data entry experience

Major Responsibilities and Duties:

Records. Reports and Correspondence

1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
2. Coordinate grade-reporting process, including verification and correction of grades and preparation and distribution of report cards.
3. Prepare and distribute University Scholastic League (UIL) eligibility lists.
4. Calculate grade point averages, class rank, and prepare honor rolls (if applicable).
5. Assist counselors with the enrollment, withdrawals, and transfer of students.
6. Assist campus administration and counselors with the preparation of reports and student data information.
7. Compile, maintain, and file all reports, records and other documents as required.

1. Collect and enter attendance and PEIMS data into an established database and verify accuracy according to prescribed procedures.
2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
3. Assist parents, students, and faculty with questions regarding student data.
4. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures

Other

1. Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas (if applicable).
2. Maintain confidentiality of information.
3. Assist in campus office as needed.
4. Maintain confidentiality.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress