Administrative Assistant/Front Office AdministratorArchdiocese of New York

Administrative Assistant / Front Office Administrator
St. Barnabas Elementary School
Reports To: Principal
Location: St. Barnabas Elementary School
Schedule: Full-Time, Monday–Friday, 7:30 AM – 3:30 PM (35 hours per week)
Compensation: $20.00/hour

Position Summary
St. Barnabas Elementary School is seeking a friendly, organized, and professional Administrative Assistant
/ Front Office Administrator to join our school community. As the first point of contact for students,
parents, faculty, staff, and visitors, this individual plays a vital role in creating a welcoming environment while
ensuring the smooth and efficient operation of the school office.
The Administrative Assistant provides clerical, organizational, and administrative support to the Principal,
faculty, staff, students, and families, helping to advance the mission of St. Barnabas Elementary School and
Catholic education.

Key Responsibilities
• Greet and assist students, parents, staff, and visitors in a professional, courteous, and welcoming
manner.
• Answer, screen, and direct incoming phone calls, emails, and other correspondence.
• Maintain student attendance records and assist with daily attendance reporting.
• Maintain student and staff files in a confidential, accurate, and organized manner.
• Support the Principal and faculty with scheduling, photocopying, mailings, data entry, filing, and
other clerical duties.
• Assist with school communications, meetings, and special events as needed.
• Maintain front office organization and oversee office supplies, placing orders when necessary.
• Handle confidential information with professionalism, discretion, and integrity.
• Assist with school information systems, including FACTS and other administrative platforms.
• Uphold the values and mission of St. Barnabas Elementary School and the Catholic school
community in all interactions.
• Perform other duties as assigned by the Principal.

Qualifications
• High school diploma required; Associate's degree or higher preferred.
• Prior experience in an office, administrative, or Catholic school setting preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to learn and effectively utilize school information systems, including FACTS SIS, FACTS
Tuition.
• Strong organizational, time-management, and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and demonstrate professionalism at all times.
• Proficiency in Spanish is highly desirable.
• Friendly, welcoming demeanor and commitment to the mission of Catholic education.

Application Process

Interested candidates should submit a cover letter and resume to:

Giuseppe Campailla, Principal
St. Barnabas Elementary School
St. Barnabas Elementary School is committed to fostering a faith-filled environment rooted in academic
excellence, service, and Catholic values.