Office AdministratorService Tire Truck Centers

Description

Service Tire Truck Centers

Join the Service Tire Truck Centers team! We are seeking a dependable, organized, and detail-oriented Bilingual Office Administrator to support our branch operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple administrative and accounting tasks in a fast-paced environment.

Key Responsibilities

• Invoicing & Billing: Update and finalize all invoices within 48 hours of delivery or service, with a target of at least 400 invoices per month as demand allows.
• Department Coordination: Work closely with Sales, Tire Service, Warehouse, and Mechanical Service to gather information and accurately finalize invoices.
• Customer Communication: Contact customers as needed to obtain purchase orders (POs) and resolve billing questions.
• Accounts Receivable: Monitor outstanding receivables and follow up with customers on past-due accounts.
• Mailing & Correspondence: Prepare invoices for mailing and mail them within 24 hours of delivery. Type letters, memos, and other correspondence as requested.
• Phone Support: Answer and direct incoming phone calls professionally in English and Spanish.
• Cash Handling & Deposits: Process cash sales and accounts receivable payments, complete required paperwork, prepare deposits, and make daily bank deposits.
• Financial Administration: Maintain the petty cash account, process petty cash inventory receipts, and manage the credit card machine.
• Accounts Payable: Review accounts payable slips, packing slips, and inventory invoices before submitting them to the Branch Manager for approval, then forward them to Corporate Office for timely payment.
• Inventory Management: Receive and enter inventory into the Adam system using vendor invoices.
• General Office Support: Perform other clerical and administrative duties as assigned by the Branch Manager.

Qualifications & Requirements

• Bilingual in English and Spanish, with strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Comfortable working with invoices, payments, accounts receivable, and general office procedures.
• Ability to become proficient in all billing functions within four months.
• Willingness to travel to the corporate location for training and meetings as needed.

Be Part of Our Team!

At Service Tire Truck Centers, your attention to detail, communication skills, and commitment to customer service will help keep our branch running smoothly.

Requirements

Requirements

• Education and/or experience: One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Language skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one, on phone or in small group situations to customer and other employees of the organization.
• Mathematical skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Reasoning ability: Ability to apply common sense understanding to carry out instructions furnished in written or oral form.
• Computer skills: Basic knowledge of computers.
• Certificates, Licenses, Registrations: None required.
• Dress code: Business casual attire.

Equipment Used

• Computer, printer, calculators, fax, phone, photocopier, credit card & telecheck machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Work environment

Office environment with potentially variable temperatures. The noise level in the work environment is usually moderate.