Bookkeeper (St Louis, MO, US, 63109-3157)Archdiocese of St. Louis

Job Summary

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records for St. Gabriel the Archangel and St. Raphael the Archangel parishes, including the general ledger, payroll, accounts receivable, and accounts payable. This position ensures timely financial reporting and compliance with Archdiocesan and school policies and procedures. The Bookkeeper works with limited direct supervision under the general guidance of the Business Manager and Pastor and utilizes accounting software to process transactions and maintain financial records.

Job Responsibilities

• Maintain and reconcile the general ledger and all subsidiary financial records.
• Process and administer payroll, including preparation, tax reporting, and compliance with applicable regulations.
• Maintain accurate records of tuition, fees, and other student-related accounts; prepare billing statements and assist with collection efforts as needed.
• Review, code, and process invoices and payments in a timely manner.
• Reconcile bank accounts and oversee electronic transfers and related financial transactions.
• Assist in preparing monthly and annual financial reports for school leadership.
• Support the development, implementation, and monitoring of the annual school budget.
• Maintain employee financial records related to payroll and benefits; assist with benefit tracking and payroll-related updates in the human resources system.
• Serve as a liaison with the Archdiocesan Finance Office and Human Resources regarding financial and payroll matters.
• Ensure compliance with Archdiocesan policies, established internal controls, and sound accounting practices.
• Perform other related duties as assigned.

Job Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent education and relevant experience may be considered.
• Three to five years of bookkeeping or accounting experience preferred.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office applications, particularly Excel.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Strong verbal and written communication and interpersonal skills.
• Ability to handle confidential financial and employee information with discretion and professionalism.
• Experience with Archdiocesan systems or school-based financial operations is a plus.