Liturgy CoordinatorArchdiocese of Saint Paul and Minneapolis
Job Summary
PURPOSE OF POSITION:
Coordinate liturgical planning.
LITURGY DUTIES:
- Prepare all Sunday, Holy Day and supplemental liturgies.
- Plan wedding liturgies.
- Consult on funeral liturgy questions as needed.
- Train and develop all liturgical ministers i.e. sacristans, lectors, EME’s, ushers and servers.
- Confirm selected readings for liturgies and communicate to lectors.
- Schedule all liturgical ministers; sacristans, lectors, EMHC’s, ushers, servers, livestream volunteers.
- Verify liturgical calendar for the upcoming season and create spreadsheets.
- Send out requests for conflicts (phone calls and paper copies as needed).
- Compile responses and preferences and create full schedule.
- Send schedule out (including phone calls and paper copies as needed).
- Put completed schedules in sacristy.
- Find substitute liturgical minister as needed or stand in if necessary.
- Maintain volunteer rosters and email lists.
- Communicate with volunteers regularly to provide updates in procedures.
- Prepare and communicate volunteer position descriptions for liturgical minister roles. This includes diagrams, photos and recordings to support the volunteer.
- Prepare Ministry personnel sheets for each liturgy and place in the sacristy. Clean up sheets and materials following Masses.
- Provide orientation and direction to new volunteers, especially sacristans and altar servers.
- Provide training sessions for parish altar servers in fall and spring.
- Lead training and practice sessions for all Holy Week liturgies.
- Receive Cantor announcements from Communications Coordinator and place on cantor stand.
- Receive prayers of the faithful from Communication Coordinator, print and place in lector binder.
- Receive second collection announcements from Communications Coordinator and place in lector binder.
- Receive Hymn sheets from Communications Coordinator, print and place at three main entrances of the church.
- Confirm that cantors have announcements, prayer card for before Mass, music schedule and copy of the Mass setting.
- Prepare lector binder for weekend Masses and other liturgies and place binder on the counter in the sacristy.
- Prepare the Book of the Gospels and Lectionary with the readings for each upcoming liturgy.
- Schedule substitute clergy and requesting stipend payments.
- Support visiting clergy including rides, housing, food supplies; be point of communication for any last-minute needs or issues.
- Maintain and order supplies for the sacristy including all varieties of hosts, altar wine, incense and baptismal needs, gowns, candles, holy water bottles.
- Order and maintain lectionaries, Book of the Gospels, Missalettes and Ordos.
- Update and place in the pews prayer cards and Mass part cards as needed.
- Oversee volunteers who care for vestments, albs, stoles, chasable, purificators, corporal, pall and chalice veil.
- Assist as occasional support for liturgical environment.
- Participate in parish training or retreats as requested.
- Maintain confidentiality about parish, staff and Pastor’s business.
