Administrative AssistantArchdiocese of Saint Paul and Minneapolis

St. John's School of Little Canada is seeking a dynamic and highly organized Administrative Assistant to streamline daily operations and work collaboratively alongside our Office Administrator Full-Time, 8:30 am–3:30 pm, 30 min unpaid lunch break, approximately 6.5 hours per day, 168 school days and non-school days as needed. 32 hours per week, August 15-June 15 and as needed June 16-August 14. Benefit eligible. ENROLLMENT: * Set up annual enrollment. * Maintaining enrollment information. * Help families with enrollment. * Create enrollment reports for various staff. STUDENT INFORMATION SYSTEM: * Set up and close out student information system on an annual basis. * Maintain system information and assist teachers to finalize report cards. * Create reports related to student information for various staff. FINANCIAL AID: * Set up a Financial Aid program for each new school year. * Maintain a spreadsheet to track aid. * Work with families and TADS to complete applications. * Work with Budget Audit committee and School Office on financial aid tracking and notifications. LUNCH PROGRAM: * Process Educational Benefits, Direct Certification, and Verification annually. * Create lunch lists for staff. * Miscellaneous admin duties for lunch program. ADMINISTRATION: * Create and input student rosters into testing sites. * Create school year calendar and schedule facilities, update as needed. * Set up SignUpGenius for school conference sign-ups. * Update staff bios on school website and other pages as needed. * Track and submit report for preschool immunizations. COMMUNICATION: * Communicate as necessary with the principal. * Proficient in Microsoft Word, Excel. * Develop and maintain proficiency in Canva, Google Drive, (Docs, Forms and Sheets). * Develop and maintain proficiency in SignUpGenius. NURSES OFFICE SUPPORT – BACKUP AS NEEDED: * Receive training and administer minor first aid to students. * Record ailments in the first report of the injury book. * Distributes meds as directed by student’s doctor’s orders. * Supervisor and anyone caring for the child must fill out injury report. * Check temperature of ill students, contract parents/guardians as needed. OTHER: * Attend staff meetings or events as requested by the principal. * Follows proper internal financial controls for all cash handling.