• Status: Full time
• Reports to: Pastor

Overview

• Lead the support staff in day-to-day responsibilities related to Finance/Accounting and Human Resources

Finance and Accounting

• Help the Priests In Solidum or One Pastor administer the temporal goods of the parishes of the Family under the direction of the In Solidum Moderator or One Pastor and in accordance with the approved budgets of the Parish Finance Councils.
• Oversee the day-to-day financial operations of St. Paul and, as needed, with Family, including all items of Ordinary Administration, and advise the Moderator or One Pastor and other parish leadership on financial matters, as well as administrative matters related to parish finances.
• Coordinate Parish Finance Council meetings.
• Inform the In Solidum Moderator or One Pastor of any “Acts of Greater Importance” or “Acts of Extraordinary Administration” and obtain his input on whether the related discussion and his decision will be required at the Parish Finance Council.
• Work with the Chancellor's Office to coordinate the submission of requests for required approvals from the Archdiocese and the corporation's Board of Directors
• Work with Parish Finance Councils to prepare their annual capital and operational budgets for review and approval by the In Solidum Moderator or One Pastor.
• Ensure timely and accurate financial reporting for the parishes within the Family to the In Solidum Moderator or One Pastor, the associated Parish Finance Council(s), and all associated juridical persons, as well as to the Archdiocese.
• Oversee the commonization of accounting and finance systems, including but not limited to accounting software, parish offertory, and payroll processing.
• Manage parish relationships with financial institutions.
• Manage purchasing, leasing and rentals, contract negotiations and vendor relationships, including  identifying cost opportunities across the Family through consolidated purchasing.
• As applicable, develop and manage the Forecast School Model to assess the financial impact of initiatives (e.g. enrollment vs. tuition price vs. discounts vs. cost).
• As applicable, support the school Principal in developing assumptions for the annual budget, and reforecasts of school finances each fall after enrollment season.
• As applicable, support and assist the Principal and In Solidum Moderator or One Pastor in all school financial management processes, including:
  1. Tuition levels and tuition collection.
  2. Financial aid.
  3. Expense tracking and management.
• Assure adherence to Archdiocesan policies and procedures.
• Monitor and safeguard all ecclesiastical goods belonging to St. Paul.

Bookkeeping

• Provides bookkeeping and payroll services to the parish.
  • Accounts Payable
  • Bank deposits entry
  • Payroll preparation, direct deposit and tax payments
  • Maintain general ledger/journal entries
  • Implement electronic funds transfers
• Is accountable for parish funds and responsible for meeting deadlines for bill payments and payroll tax payments to avoid penalties and fees. Is responsible for timely entry of bookkeeping.

Human Resources

• Conduct initial assessment of Human Resource issues at St. Paul. Provide recommendations to the In Solidum Moderator or One Pastor consistent with all applicable Federal, State, and local regulations, as well as Archdiocesan policies.
• Interface with Archdiocesan Human Resources to obtain recommendations regarding various Human Resources issues.
• Recruit, manage, and train employees while making use of Archdiocesan Human Resources policies and guidelines. This includes all aspects of employee performance management, including current job descriptions, annual performance reviews, salaries, payroll, benefits management, and performance - related employee issues.
• Evaluate compensation levels and job responsibilities to ensure equity across St. Paul.
• Oversee implementation of the guidelines and policies related to volunteers, particularly ensuring adherence to all policies and procedures required by the Office of Safe Environments.

• Must have a strong knowledge of the Unleash the Gospel document.
• Strong business acumen and professionalism.
• Excellent organizational and leadership skills with strong attention to details.
• Outstanding communication and interpersonal skills.
• The ability to interpret financial data and allocate budgets.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

• Passionate about the work of making disciples; supports the parish mission and vision statements.
• Able to inspire others about all aspects of “grow” ministry.
• Possesses some of the following charisms: Administration, Encouragement, Evangelism, Pastoring, Leadership.

• BS/BA in Business Management or relevant field; Master’s Degree is a plus.
• Understanding of AOD business practices, processes, and strategy development preferred.