We are seeking a detail-oriented and organized ADMINISTRATIVE SPECIALIST to join our team in a smoke-free office environment. The ideal candidate will have strong administrative skills, excellent communication abilities, and a working knowledge of Microsoft Office and accounting processes.FDMI

Administrative Specialist

Detail-oriented administrative professional with experience managing incoming calls, processing and verifying invoices, proofreading orders, and maintaining accurate filing systems. Skilled in processing payments, following up on pending orders, and ensuring timely completion of outstanding tasks. Strong communicator who works effectively with customers, vendors, and internal team while providing dependable clerical and administrative support to daily operations.

● Answer and direct incoming phone calls in a professional and courteous manner

● Receive, process, and verify invoices for accuracy

● Proofread orders to ensure information is complete and accurate

● Maintain an organized and up-to-date filing system

● Process payments and assist with related administrative duties

● Pull reports and review orders for processing and purging

● Follow up on pending orders and outstanding items

● Communicate with customers, vendors, and internal team members as needed

● Perform general administrative and clerical duties to support daily operations

● Proven work experience as an Administrative Specialist, Administrative Assistant, or similar role

● Excellent attention to detail and accuracy

● Strong written and verbal communication skills

● General knowledge of Microsoft Outlook, Word, and Excel

● General knowledge of Accounts Payable and Accounts Receivable

● Excellent organizational skills and time management

● Ability to prioritize tasks, meet deadlines, and work independently

● Professional and dependable with a positive attitude

● Occasionally required to walk, and lift and/or move up to 25 pounds

Benefits

● Paid time off

● Paid holidays

● Paid health insurance

● Paid life insurance

● 401(k) or IRA with a minimum of 3% employer contribution

If you are an organized and dependable professional who enjoys keeping things running smoothly, takes pride in accuracy, and enjoys customer service, we would love to hear from you.

We are located in Downers Grove, IL near I-355 & Butterfield Road.