Human Resources CoordinatorPlace of Hope

POSITION PURPOSE

POSITION QUALIFICATIONS

• Bachelor’s Degree or equivalent experience and two years relevant human resources experience
• Flexibility and ability to prioritize high volume of responsibilities with tight deadlines
• Computer proficiency: Proficient in Excel, Word, Outlook and Adobe Acrobat

PERFORMANCE REQUIREMENTS

• Manage human resources department on a day-to-day basis and oversee all HR functions, including but not limited to recruitment, onboarding, employee relations, performance management, and compliance.
• Support the CHRO with applicable tasks.
• Monitor the Human Resources shared email and respond to inquiries, as applicable.
• Appropriately field all applicable phone calls from applicants and vendors.
• Responsible for monitoring and ensuring coordination of all Human Resources department functions including, but not limited to, background tracking.
• Ensure all applicant and background processing, and other records, according to compliance standards including but not limited to DCF, are maintained and ensure compliance initiatives are met.
• Responsible for recruitment and maintaining job postings, as assigned.
• Responsible for maintaining day-to-day applicant communications.
• Coordinate and enforce established organization policies.
• Responsible for handling all incident processing, including but not limited to worker’s compensation.
• Support the maintenance of the performance appraisal process in a timely manner, as needed.
• Support the maintenance of the corrective action process in a timely manner, as needed.
• Support the accurate submission of the monthly DCF Group Home Log.
• Support the accurate maintenance and timely submission of all applicable credit card receipts and support.
• Perform orientations with new hires, transitioned employees, and exit meetings with terminating employees.
• Perform meetings with employees transitioning to new roles, as assigned.
• Support the coordination of any applicable benefit meetings, as assigned.
• Lead and support the interview process.
• Responsible for preparing audit needs, including but not limited to financial, contract, and DCF audits.
• Responsible for supporting all handbook, policy and procedure maintenance, release, and tracking of applicable documents.
• Regularly handle and complete verbal employment verifications.
• Responsible for maintaining and updating the applicable shared drive folders.
• Coordinate all applicable employee meeting details and communications including but not limited to department coordinator meetings.
• Support for all year-end data collection tracking needs, including but not limited to all year-end benefit census items and audits, as assigned.
• Responsible for notarizing applicable documents.
• Create, maintain, and send all applicable department checklists.
• File, scan, and appropriately organize all applicable documentation.
• Must be able to work under tight schedules and possess the ability to effectively handle pressure associated with deadlines.
  • Ensure all activities and engagements with applicants, employees, volunteers, and vendors are handled with excellence and meet standards and policies.
  • Required to train/cross-train other team members, as applicable.
  • Required to coordinate, lead (as assigned), and attend all applicable meetings.

PERFORMANCE METRICS

• Compliance with all governing regulations
• Accuracy/completeness/productivity/timeliness of work
• Initiative

SUPERVISORY RESPONSIBILITY

• None

PREFERENCES

• Proficient knowledge of human resource related laws and regulations