Biopsy CoordinatorBay Dermatology and Cosmetic Surgery

Job Summary: 

The Dermatology Biopsy Coordinator is responsible for managing the complete biopsy workflow to ensure accurate, timely, and compliant handling of tissue specimens, pathology reporting, physician communication, and patient follow-up. This role serves as a central liaison between providers, pathology labs, medical assistants, and patients to support continuity of care and ensure timely diagnosis and treatment planning.

ESSENTIAL RESPONSIBILITIES

Biopsy & Specimen Management

• Verify biopsy requisitions are completed accurately,      including lesion description, anatomical location, clinical history, and      ICD-10 codes.
• Ensure specimens are properly labeled and packaged      according to CLIA and lab requirements.
• Coordinate daily specimen pickup or courier transfer to      designated pathology labs.
• Maintain biopsy logs and tracking spreadsheets to ensure      no specimens or results are missed.

Pathology Result Tracking & Follow-Up

• Monitor lab portals daily for pending and completed      pathology results.
• Review incoming results for completeness and route to      the ordering provider promptly.
• Track turnaround time and escalate delays to the      appropriate lab or provider.
• Ensure patient notification is completed within required      timeframes based on result severity and clinic protocol.

Patient Communication

• Contact patients to communicate benign results per      provider guidelines and document conversations in the EMR.
• Schedule follow-up visits, excisions, Mohs, SRT      consults, or treatment visits based on provider recommendations.
• Provide clear instructions related to treatment plans,      wound care, or next steps.

Documentation & Compliance

• Accurately document biopsy tracking, notification      attempts, patient communication, appointments, and care plans in the EMR.
• Maintain HIPAA compliance and patient confidentiality at      all times.
• Assist in quality assurance audits related to biopsy      tracking and pathology follow-up.

Collaboration & Support

• Work closely with medical assistants to ensure      documentation accuracy at the time of biopsy.
• Coordinate with pathology representatives to resolve      specimen questions, billing issues, or unusual case requests.
• Provide provider support for any missing data, unclear      pathology, or urgent results requiring expedited patient outreach.