Part-Time HR Generalist and Administrative Assistant Charisma Media

The HR Generalist and Assistant to Office Manager plans and coordinates recruiting and hiring strategies relating to all phases of staffing activity and office needs by performing the following duties personally as approved by the Office Manager and Chief Financial Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Agrees with and supports Charisma Media’s mission, beliefs, and values

• Partners with department supervisors to identify staffing needs and implements recruitment strategies

• Coordinates and executes all phases of the recruiting and hiring process

• Sources candidates through job boards, social media, churches, colleges, and other recruitment channels

• Screens, interviews, tests, and evaluates candidates; provides recommendations to hiring managers

• Manages candidate communications throughout the hiring process

• Tracks, logs, and maintains all applications and resumes within the Applicant Tracking System

• Reviews applications to determine fit; routes qualified candidates to department managers

• Conducts reference checks during final stages of hiring

• Prepares and processes offer letters, new hire paperwork, and onboarding materials

• Maintains and updates recruiting resources and employment records

• Administers Form I-9 and W-4 documentation for new hires

• Prepares personnel change notices for payroll processing

• Coordinates exit interviews for resignations and terminations as needed under the direction of the Office Manager

Benefits & HR Administration

• Under the direction of the CFO, coordinates annual Open Enrollment, including employee communications, benefit enrollment support, invoice reconciliation, and submission for payment

• Tracks leaves of absence and responds to employee benefit-related inquiries

• Assist the Controller with 401(k) administration by tracking eligible employees and coordinating enrollment meetings

Accounting & Office Support

●        Under the direction of the CFO, perform light accounting tasks, including tracking corporate purchases and entering transactions into QuickBooks

●        Assist the Office Manager with onboarding new employees and general office operations

●        Answer and manage the company’s main phone line, directing calls to the appropriate departments

●        Receive, log, and track incoming deliveries and packages

●        Greet and assist visitors, ensuring a welcoming and professional front office experience

●        Coordinate employee anniversaries and recognition programs, including purchasing awards and tracking birthdays and celebrations

●        Assist with company events and other HR or office-related projects as needed

●        Provide administrative support to the Office Manager and complete additional assigned tasks

●        Cross-train and support additional administrative duties as needed

Education and/or Experience

• Must be a high school graduate

• Prior recruiting or HR experience preferred

• Experience coordinating multiple priorities

• Strong attention to detail and follow-through required

Language Skills

• Strong written and verbal communication skills in English

• Ability to understand management needs and translate them into effective recruiting outcomes

• Ability to read, analyze, and interpret government regulations and legal documents

• Ability to respond to inquiries from employees, customers, and external agencies professionally

• Ability to write clear policies and procedures

• Ability to present information effectively to management and other audiences

Clerical Skills

• Ability to type at least 60 words per minute

• Proficient in Excel, Word, the internet, 10-key, and data entry