PROPOSAL COORDINATOR – TUCSONM3 Engineering & Technology

PROPOSAL COORDINATOR

Position Overview:

Supports the company’s marketing efforts, coordinates proposal development and marketing administration; working with teams and leadership to produce and maintain supporting records and resources.

Key Responsibilities:

• Develop, write, and customize proposals and bids in response to requests for proposals and qualifications (RFPs/RFQs), ensuring accuracy, completeness, and alignment with client requirements.
• Collaborate with engineers, project managers, and leadership to develop executive summaries, project approaches, and key messaging using relevant prior proposal content.
• Coordinate contributor input, track progress, and manage multiple proposal schedules to meet submission deadlines.
• Edit, proofread, and format proposals for clarity, consistency, branding, and submission requirements; maintain version control and prepare final digital or printed packages.
• Maintain marketing files, proposal content, resumes, project descriptions, and marketing and project logs in D365 and SharePoint.
• Improve proposal templates, graphics, and processes, incorporating lessons learned from successful and unsuccessful submissions.
• Prepare correspondence, transmittals, and other communications as needed.
• Request insurance certificates and assist with firm technical registration renewals and research into requirements in additional states.
• Support contract review and implementation.
• Perform other duties as assigned.

Qualifications:

Required Education, Experience, Skills and Licensing

• High school diploma/equivalent with a minimum of 2 years’ related experience.
• Proficiency in Microsoft software – Word, Excel, etc. and Adobe Acrobat.
• Knowledge of writing, editing and document formatting.
• Professional communication and collaboration.
• Be a self-starter, detailed oriented and have exceptional organizational skills.
• Must be able to interact with clients and co-workers in a professional and respectful manner and work in a team environment sharing roles and responsibilities, with limited supervision.

Preferred Skills

• Proficiency in Adobe InDesign.
• Bilingual – English/Spanish abilities.
• Previous experience with mining projects and/or EPCM projects
• Bachelor’s degree preferred, equivalent combination of education, training and experience.