Procurement CoordinatorInnovative Health

The Procurement Coordinator provides transactional and administrative support to the procurement function for raw materials, components, and services. The role focuses on accurate purchase order processing, supplier follow-up, purchasing documentation, ERP data maintenance, and coordination of routine order and invoice issues. Work is performed within established pricing, supplier, and purchasing guidelines, with sourcing, negotiation, supplier-selection, and higher-risk supply decisions escalated to the Procurement Specialist and/or Procurement Manager.

Essential Duties and Responsibilities:

Responsibilities and Duties

· Creates, issues, updates, and closes purchase orders using approved suppliers, established pricing, specifications, and purchasing requirements.

· Obtains supplier quotations, organizes quote information, and prepares comparison documentation for review; does not independently select suppliers or negotiate material commercial terms.

· Coordinates routine supplier follow-up for order acknowledgements, promised dates, shipment status, tracking information, certificates, and other required documentation.

· Maintains the open-order report, follows up on past-due purchase orders, updates expected delivery dates, and promptly escalates shortages or supplier commitments that may affect operations.

· Assists with routine replenishment activities by reviewing system requirements, on-hand information, lead times, and order status in accordance with established parameters and management direction.

· Coordinates routine purchasing communications with Quality, Operations, Engineering, Receiving, and other internal teams and routes specification, quality, or material changes to the appropriate procurement owner.

· Researches routine purchase order, receipt, and invoice discrepancies with Accounts Payable and Receiving and gathers documentation needed for resolution or escalation.

· Enters and maintains accurate item, supplier, pricing, lead-time, purchase order, acknowledgement, and purchasing records in the ERP system and shared files.

· Supports supplier onboarding and sourcing projects by collecting forms, certifications, quotations, contact information, and other required documentation.

· Prepares recurring purchasing reports, open-order updates, basic inventory information, and supplier follow-up lists for the Procurement Specialist and Procurement Manager.

· Maintains organized procurement records and assists with document retrieval for internal reviews, audits, and supplier-related requests.

· Identifies routine purchasing issues and escalates matters involving negotiation, supplier selection, pricing exceptions, supply risk, quality decisions, or management approval.

· Adheres to applicable environmental, safety, regulatory, and legal requirements and complies with company policies and standards of business ethics.

· Performs other duties as assigned.

Supervisory Responsibilities:

None

Education, Qualifications and Skills:

· Associate degree, college coursework, or equivalent relevant experience in Business Administration, Supply Chain Management, Finance, Operations, or a related area preferred.

· 0-2 years of purchasing, procurement, supply chain, materials, customer service, or related administrative experience preferred; manufacturing experience is a plus.

· Experience with JDE (JD Edwards) or a comparable ERP system preferred; ability to learn purchasing systems and procedures.

· Medical device or other regulated manufacturing industry experience is a plus.

· Ability to accurately process purchase orders, maintain records, organize quotations, follow up with suppliers, and follow established procurement procedures.

· Strong attention to detail, organization, communication, follow-up, and basic problem-solving skills.

· Ability to prioritize assigned tasks, meet deadlines, work collaboratively across departments, and escalate issues appropriately.

· Proficiency in Microsoft Excel, Word, email, and other standard business applications; ability to compile and review basic purchasing and inventory data.