Administrative Assistant IIPyxus International, Inc.

The Administrative Assistant II will provide essential clerical and organizational support to help business in our Stantonsburg Road Wilson facility run smoothly. They handle a wide range of tasks, including managing calendars, scheduling meetings, handling correspondence, and maintaining files, ensuring efficient office operations. 

Core Administrative Tasks:

• Communication:

  Answering phones, managing emails, and handling incoming and outgoing mail and faxes. Placing internal job postings in designated areas. Scanning job applications and forwarding to HR.

• Scheduling:

  Setting up appointments, managing calendars, liaising with security for any visitors and coordinating meetings and any meal arrangements needed for meetings as well as travel arrangements. 

• Record Keeping:

  Maintaining filing systems, databases, and records, both physical and digital. 

• Document Management:

  Preparing, editing, and proofreading documents, reports, and presentations as well as keeping the internal message boards updated.

• Office Management:

  Ordering supplies, managing inventory, and coordinating with vendors. 

• House Keeping:

  Ensuring main conference room, small conference and staff break room are kept tidy and items are replenished after usage.

   

Specific Duties May Include: 

• Some administrative assistants may also handle basic bookkeeping tasks. 
• Provide assistance to other facility team members with various administrative tasks. 
• Coordinating logistics for meetings, conferences, and other events. 
• Maintaining discretion and professionalism when handling sensitive information. 
• Input all customer specifications into TOPS
• Set up all processing runs in TOPS
• Maintain and update Customer Manual
• Maintain and track PTO for all staff
• Build and maintain relationships with all customers
• Manage packing material inventory
• Maintain and update TV monitors
• Assist with event planning (Golf outing, Christmas lunch, Safety lunch, etc.)
• Assist Plant Manager and employees with daily tasks as needed

• Handle sensitive and confidential information with discretion.

• Compile data for customer reporting.  

• Issue daily Processing Instructions for plant operations using Adage and In-Site.  

Skills and Qualifications:

• Education:

  High school diploma or GED

• Organization and time management: 

  Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines. 

• Communication skills: 

  Excellent written and verbal communication skills are essential. 

• Technical proficiency: 

  Strong computer skills, including experience with word processing, spreadsheets, and email. 

• Problem-solving skills: 

  Ability to identify and resolve issues efficiently. 

• Attention to detail: 

  Accuracy and thoroughness in all tasks are crucial