Coordinator - MaterialsHecla Mining

POSITION SUMMARY

The Materials Coordinator is the link between the warehouse and the maintenance department. This position makes sure the right parts and materials are kitted, staged, and ready when maintenance needs them. The Materials Coordinator attends maintenance planning and review meetings, tracks work commitments and completions, and follows up with maintenance supervisors to reduce ordering errors and confirm that parts are installed when needed. The position also manages returns to inventory and to suppliers, supports inventory accuracy, and operates forklifts and other material handling equipment to move materials safely and efficiently.

Safety, Health & Environmental Responsibilities AND Accountabilities:

Include, but are not limited to:

All Hecla personnel shall strive to achieve best practice in safety and health, and assist in the control of incidents, injuries and loss. Duties include, but are not limited to: 

• Complying with all necessary requirements put in place to prevent incidents, injuries or losses
• Ensuring the safety and health of themselves and others in the workplace by being responsible for their actions and taking due care while performing their work
• Identifying, eliminating, and reporting hazards as soon as practicable 
• Reporting incidents and accidents as soon as practicable
• Disclosing all information regarding incidents and cooperating in incident investigations 
• Assisting in the resolution of health and safety matters in a positive and timely manner 
• Using and maintaining PPE
• Providing suggestions for improving work processes 
• Assisting Management by supporting change to achieve desired targets 
• Ensuring that plant and equipment operate within their safe working limits 
• Ensuring that correct equipment is used for the job
• Participating in risk assessment methodology
• Participating in safety initiatives
• Receiving training and instruction as required 
• Maintaining good housekeeping standards

Essential Functions and Responsibilities of the Position: 

Maintenance Coordination

• Attends maintenance planning and review meetings to review work commitments, upcoming schedules, and completed work.
• Identifies material needs for scheduled and planned work, and flags shortages, long-lead items, and open orders early.
• Follows up with maintenance supervisors on parts status, ordering accuracy, and installation so materials do not sit unused or go missing.
• Identifies and helps correct ordering errors, including wrong part numbers, duplicate orders, and incorrect quantities.
• Reconciles work orders and materials with Warehouse Technicians and maintenance planners.

Kitting and Staging

• Pulls, kits, and stages materials by work order to support the maintenance schedule.
• Verifies kit contents against work order requirements and labels kits clearly for pickup.
• Keeps kits organized, secure, and current as maintenance schedules change.

Returns and Inventory Control

• Coordinates the return of unused or surplus materials to inventory and enters accurate transactions in the inventory system.
• Coordinates returns to suppliers, including vendor return authorizations, packaging, shipping, and documentation for warranty, incorrect, or excess items.
• Supports receiving, put-away, bin location accuracy, and cycle counts.
• Investigates and reconciles discrepancies between physical stock and system records.

Warehouse Operations

• Operates forklifts and other material handling equipment safely.
• Loads, unloads, and moves materials across underground, surface, and mill areas.
• Maintains clean, organized, and safe warehouse and laydown areas.
• Follows all site safety procedures, MSHA requirements, and company policies.
• Performs other related duties as assigned.

QUALIFICATIONS

Education and/or Experience Experience/Special Skills

• High school diploma or equivalent.

Experience/Special Skills

• Experience in a warehouse, materials, inventory, or supply chain role, ideally in a mining, industrial, or maintenance support setting.

Required:

• Working knowledge of an inventory or maintenance management system (e.g., Ellipse or a similar ERP/CMMS).
• Basic computer skills, including Microsoft Excel, Word, and email.
• Clear written and verbal communication with maintenance, purchasing, and warehouse personnel.
• Ability to work independently with minimal supervision and as part of a team.
• Ability to complete site training and authorization to operate forklifts and material handling equipment.
• Ability to pass a pre-employment drug screen and background check, and to meet remote-site work and travel requirements.

Preferred:

• Experience in a mining or remote-site environment.
• Forklift and material handling equipment operation experience.
• Familiarity with maintenance planning and scheduling and with work order processes.
• Knowledge of industrial parts, part numbers, and vendor sourcing.
• Experience with returns, warranty claims, and supplier follow-up.

Skills and Attributes:

• Strong organization and attention to detail.
• Proactive communicator who follows up until the job is closed out.
• Dependable, safety-minded, and comfortable in a fast-paced maintenance environment.
• Able to prioritize competing requests and adjust to schedule changes.

Physical Demands

While performing the duties of this job, employees may be frequently required to stand, walk, or sit for extended periods of time; use hand and fingers to handle or feel; reach with hands and arms; climb and balance; stoop, kneel, crouch, and crawl. The employee must be able to talk and hear. 

Abilities Tested