Communications Project CoordinatorAnonymous

The Communications Project Coordinator coordinates the full lifecycle of Communications Department projects, ensuring initiatives are executed efficiently, on schedule, and through established Communications workflows. Responsibilities include coordinating team deliverables and serving as the primary project liaison between Communications and other departments. The role maintains clear communication, streamlined workflows, project organization and cross-functional alignment throughout the creative and approval process. This position reports to the Director of Communications.

• Manage full project lifecycles for communications initiatives from intake through delivery on Trello, ensuring timelines, priorities, deliverables, owners, dependencies, approvals, and expectations are clear and following up with project owners to keep work moving.

• Serve as the primary project liaison between Communications and other departments, coordinating requests, timelines, deliverables, approvals, and follow-up. Work directly with requesting departments to resolve timeline conflicts, incomplete requests, workflow issues, and other project needs, escalating to the Director of Communications when an issue cannot be resolved or requires a departmental priority decision.

• Build, maintain, and refine project management systems, workflows, and templates to increase efficiency, consistency, and visibility across the department.

• Maintain and organize the Communications Department’s shared Google Drives, including folder structure, file organization, naming conventions, templates, access, and archival of completed projects.

• Review deliverables for completeness, adherence to project requirements, and readiness  prior to routing for approval or publication.

• Attend weekly Communications, Legislative, and Grassroots meetings as the Communications project liaison. Lead the project reporting and review portion of the weekly Communications meeting and lead project-specific calls as needed. Track relevant requests, decisions, action items, owners, and deadlines, and ensure appropriate follow-up with Communications team members and project stakeholders..

• Maintain strong communication with the Director of Communications regarding project status, upcoming priorities, potential roadblocks, and risks (including approval delays, resourcing gaps, or cross-department dependencies).

• Provide weekly updates on project progress to the communications team.

• Monitor project timelines, workload, approvals, and cross-department dependencies; proactively address issues within established Communications workflows and flag capacity conflicts, priority decisions, or unresolved roadblocks to the Director of Communications.

• Help maintain structure, clarity, and consistent processes within the Communications team during high-volume periods, breaking news, major campaigns, or high-pressure moments to support accuracy, alignment, and timely execution.

• Perform other duties as assigned by the Director of Communications.

• Proven project coordinator or project management experience, preferably in communications or marketing.

• Exceptional organizational, multitasking, and coordination skills in a fast-paced, cross-functional environment.

• Excellent written and verbal communication, with strong interpersonal abilities.

• High attention to detail and follow-through, with the ability to manage multiple projects to completion.

• Strong proficiency with digital project management and collaboration tools. Mastery of Trello is preferred, including building and maintaining boards, workflows, templates, automations, and reporting, with familiarity with email marketing platforms such as Mailchimp preferred.

• Proficiency with Google Workspace, including Google Drive organization and the ability to create and maintain spreadsheets for tracking, reporting, data organization, and other departmental needs.

• Proficiency with AI tools to support project coordination, research, documentation, organization, and workflow efficiency, with the ability to adapt as tools and best practices evolve.

• Demonstrated ability to create, maintain, and improve organizational systems and workflows.

• Ability to identify and address missing information, approaching deadlines, dependencies, and potential roadblocks and escalate issues when appropriate.

• Self-motivated, proactive, and solution-oriented.

• Alignment with and support for the values and culture of the organization.