Staff AccountantVessel Advisors

Job Summary

The Staff Accountant position at Vessel Advisors will support and report to the Director of Operations and informally report to the Vessel Advisors' Controller(s) daily. The position involves providing bookkeeping and data entry services to multiple clients concurrently. The Staff Accountant will execute the daily, weekly, bi-weekly, and monthly accountant tasks of select clients. The Staff Accountant will completely own their workflows and deadlines, communicating frequently to ensure all matters are complete. We are seeking an individual who takes extreme ownership over their responsibilities, seeks to provide fast responses in writing and by phone, and will do what it takes to serve and over-deliver Vessel Advisors’ clients.

  • Consistent execution of accounting policies and procedures
  • Manage accounts payable and accounts receivable for clients, including processing invoices, posting payments, and reconciling statements
  • Perform payroll processing for clients, ensuring accuracy and compliance with applicable regulations (as applicable) 
  • Reconcile bank statements and credit card statements for clients
  • Assist with month-end closing procedures, including preparing journal entries and account reconciliations
  • Prepares recurring financial reports and other ad-hoc reports for internal and external stakeholders
  • Communicate effectively with clients, responding to inquiries and providing timely and accurate information
  • Supports additional discovery and short-term projects, as needed
  • Contributes to team effort by accomplishing custom and client-specific engagement objectives, as needed.
  • Maintain accurate and organized accounting records for clients
  • Stay up-to-date with accounting regulations and standards to ensure compliance
  • Communication
  • 3+ years
  • Account Reconciliation
  • 3+ years
  • Month-End Closing
  • 3+ years
  • Accounting
  • 3+ years
About Us

Vessel Advisors delivers financial clarity to business owners and their companies. We serve as an outsourced financial team focusing on strategic finance, technology, and metrics. We provide a full accounting and finance team at a fraction of the cost, and we scale up or down with our clients as they do. We work primarily with professional service firms and software companies in the growth stage that must develop and implement strategic financial and operational plans. We serve as trusted advisors to dynamic business leaders and provide them with the financial information they need when they need it. 

What We're Looking For
  • Has three (3) or more years of experience as a Staff Accountant or Bookkeeper for multiple companies. Do not apply without relevant experience. 
  • Is tech-savvy. The right candidate already knows how to use cloud-based software and is an expert in QBO, Excel, and Google Workspace (e.g., Gmail, G Docs, G Sheets, etc). Ideally, the candidate has experience quickly learning and mastering new software. Knowledge in any of the following would be beneficial: Asana, Hubspot, Stripe, LastPass, Zoom, DocuSign,, Expensify, Shopify/Big Commerce, and Harvest. 
  • Is incredibly proactive. They execute their daily, weekly, and monthly task lists. They look for things that need to be done and they do them. They don't wait around until they are told to do something.
  • Is organized. The major need is for someone who is deeply, obsessively organized, and loves checklists. Our clients trust us to be consistent and comprehensive in our service. 
  • Is flexible. The right candidate needs to be comfortable when plans change when things go wrong. Someone with a cool head and a can-do attitude. 
  • Is positive. We want to hear what you're doing to make each day amazing!
  • Is an excellent communicator (both written -- email, Slack, etc. -- and verbal). 95% of the communication at Vessel Advisors is Slack, Asana, or email-based. 
  • Is a very fast learner. We’ll expose you to many clients in various industries, and if you can't pick up new concepts fast, you'll be frustrated.
  • Is experienced with remote working. A strong self-starter with a dedicated workspace and access to high-speed internet. 
  • Has discretion and can maintain confidentiality. Complete discretion and confidentiality is paramount. 
  • Is a perfectionist. Our clients expect precision in the large volume of detailed transactions we manage for them each month. 
Job Objectives

Support our team of Controllers in the execution of accounting and data entry items, as well as short-term project-specific assignments. Execute existing accounting processes and make recommendations for process improvement via automation and/or reduction of complexities. Communicate quickly and effectively with various internal (Vessel Advisor employees) and external stakeholders (clients). Build trusted relationships with Vessel Advisors’ Controllers based on consistently doing what is assigned and exceeding expectations.

Skills and Qualifications
  • Bachelor's degree in Accounting or related field (preferred)
  • 3+ years of experience as a Staff Accountant or Bookkeeper in a Private Business
  • 3+ years of experience with QBO (QBO certification is a plus)
  • 2+ years experience in Google Workspace products 
  • Responsive
  • Professional Communication
  • Takes Ownership
  • Detail Oriented
  • Ability to Implement New Processes
  • Tracking Expenses 
  • Analyzing Information
  • Maintains confidentiality and high professional standards
Location & Working Conditions

USA - Remote Working Arrangement - West Coast (PST) Hours (7:30a-4:30p or 8:30a-5:30p)

Daily access to a strong internet connection (minimum 100+ Mbps upload, 30+ Mbps download)



$55,000-$70,000 per Year

8 Paid Holidays Per year

10 Days of PTO per Year

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