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About the Organization

The Foundation for Advanced Education in the Sciences (FAES) is an entrepreneurial non-profit organization located at the National Institute of Health (NIH) in Bethesda, Maryland. We design and deliver advanced educational programs and activities that enhance professional life and productivity on NIH campuses. As a small but mighty team, we rely on integrity, ingenuity, and a strong sense of purpose to make a lasting impact. Our work environment is collaborative, fast-paced, and deeply rewarding, with a generous benefits package.

Position Overview

The Program & Events Manager is responsible for leading all efforts to plan and execute a wide range of in-person, hybrid, and virtual programs and events from small meetings to large-scale initiatives with poise and professionalism. This role manages logistics, vendors, budgets, and timelines while also supporting marketing, communications, and administrative operations. The Program and Events Manager must be able to lead both small and large teams as program and event support needs and volume changes. Occasional travel to off-site events is required. This position works with leadership to understand departmental needs and tailor events accordingly.

This is a highly visible role that serves as a key liaison between the NIH community, vendors, partners, and internal staff. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic environment. This role requires strong organizational skills, communication abilities, and the ability to work under pressure and manage processes with little oversight. This position blends special program execution, event planning, with marketing and administrative operations.

This role requires you to successfully pass an NIH background check.

Key Responsibilities

Program & Event Management
Lead the planning, coordinate and execute programs and events from concept through completion
Manage logistics including venues, catering, A/V, speakers, travel, and on-site support
Develop and maintain event flow, timelines and checklists
Recruit, train, and oversee contractors and temporary event staff
Negotiate vendor contracts and manage relationships with vendors and speakers
Track budgets, process invoices, and coordinate payments with accounting
Prepare post-event summaries, reports, and metrics for leadership and Board use
Partner with the Director of Administration on NIH collaborations and partnerships

Marketing & Communications

Support promotional efforts including email campaigns, newsletters, and social media
Coordinate with marketing and website contractors to ensure accurate and timely updates
Assist with the development of digital and print collateral for programs and events
Ensure all marketing and communication materials comply with regulations and standards

Administrative & Operations Support

Provide general administrative support and backup front desk coverage as needed
Maintain program records, contact lists, and internal documentation
Support senior leadership with scheduling, logistics, and reporting

Qualifications

Strong organizational, communication, and problem-solving skills
Excellent attention to detail and ability to manage multiple projects simultaneously
Professional, customer-focused demeanor with strong interpersonal skills
Ability to handle confidential information with discretion
Experience hiring and managing seasonal or temporary staff
Proficiency in Microsoft 365, Zoom, and Adobe Acrobat
Experience with event registration or project management tools preferred

Education & Experience

Bachelor’s degree preferred
5+ years of experience in event planning, program coordination, or administrative operations
Experience in nonprofit, higher education, or similar environments a plus

Benefits

100% employer-paid medical and dental insurance
Generous paid time off and holidays
Tuition reimbursement and professional development support
Retirement plan with employer contribution
Travel mileage reimbursement

Work Environment

This role requires working onsite three to four days per week, with occasional evening or after-hours event support. Must be able to lift up to 25 lbs., stand for extended periods during events, and assist with setup and breakdown of event materials.

Equal Employment Opportunity Statement

The Foundation for Advanced Education in the Sciences (FAES) is an Equal Opportunity Employer. We are committed to providing equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected characteristic under applicable federal, state, or local law. FAES also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.

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Senior Financial and Operations Analyst

About the Role

The Senior Financial and Operations Analyst will report directly to the Controller with dotted line to the CFO. This role is responsible for managing budgets, forecasts and financial operating reporting requirements for FAES, contracts management and dashboard coordination. The ideal candidate will be adept at balancing competing demands, managing deadlines, maintaining attention to detail, and working collaboratively within a team environment with honesty and integrity.

Key Duties & Responsibilities

Work closely with internal staff to prepare annual budgets and prepare, monitor and update forecasts on an ongoing basis
Provide financial expertise and analysis to internal business teams and clients, including reviewing and analyzing program revenue and expenses as well as budgeting
Contribute to month-end financial reporting process, including account and margin analysis and reconciliation of key accounts.
Prepare accurate and timely monthly and annual financial statements and reports.
Own the Financial Planning and Analysis/Corporate Performance Management system at FAES
Maintain and oversee contracts in the Docusign (or similar) contract management system
Provide analytical support to various departments in FAES. Review and help prepare financial components of proposals and reports to funders
Conduct training to internal staff on financial processes and best practices
Monitor changes in Generally Accepted Accounting Principles (GAAP) and regulations to ensure the organization remains up-to-date and compliant, assisting with any necessary implementation.
Prepare ad hoc reporting and assist in special projects as needed like 990 etc
Perform other duties as required.

Qualifications

Required: 5+ years of financial analysis and accounting experience.
Required: Expert-level proficiency with FPA systems like Solver, Adaptive and Microsoft Excel.
Required: Experience with nonprofit accounting and procedures.
Required: Bachelor’s degree in accounting, finance or related field from an accredited college or university; or a high school diploma and 5 or more years of financial experience required
Must be able to pass a NIH background check

Strongly Preferred:

Proficiency with Solver, Sage Intacct and financial systems implementation experience.
Credible, ethical, honest, and able to maintain confidentiality.
Excellent organizational skills and the ability to prioritize workload to meet multiple deadlines.
Strong analytical ability, problem-solving skills, and attention to detail.
Excellent verbal and written communication skills, including proficiency in English.
A self-starter capable of working independently with minimum supervision to resolve moderate to complex problems.
Comfortable with technology and adaptable to change.
Ability and willingness for onsite work two days a week (Bethesda, Maryland).

Compensation and Benefits

Salary Range $88,000 - $110,000/year DOE
100% employer-paid medical and dental insurance
Generous paid time off (PTO) and paid holidays
Tuition reimbursement and professional development support
Retirement plan with employer contribution
Travel mileage reimbursement

Equal Employment Opportunity Statement
\nFAES is an Equal Opportunity Employer. FAES provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. FAES also makes reasonable accommodations for disabled applicants and employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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Foundation for Advanced Education in the Sciences, Inc.

Current Open Positions