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Description

POSITION: Administrative Assistant

FLSA: Non-Exempt

SECRETARIAT: Development & Communications and Catholic Faith Formation

JOB TYPE: Full-Time

INTRODUCTION:

The Bishop of Manchester is the visible principle and foundation of unity in the particular diocese entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocesan Administration Building helps to extend the ministry of the Bishop in particular ways as outlined in the position description. All employees of the diocesan administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire.

This full-time position reports directly to the Cabinet Secretaries of Development and Communications and Catholic Faith Formation and provides administrative and operations support to the Secretariats.

POSITION OVERVIEW:

This support position primarily provides administrative, secretarial, consultative, record, correspondence, and reception services to encourage, promote, support, and strengthen the goals and objectives of the various departments located at the Diocesan Administration Building, including primarily Development, Communications, and Catholic Faith Formation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Schedule appointments, arrange and prepare for meetings/special events
Transcribe and distribute meeting minutes for various departments
Respond to telephone inquiries and/or make referrals to appropriate party
Provide full range of mail services (sorting, distributing, labeling, bulk mailing)
Coordinate the processing of vendor vetting, set-up, ordering, and invoice payment
Complete and submit expense reimbursement requests
Database entries and research (i.e. Raiser's Edge)
Assist to create, proof, issue, and file correspondence and reports; including for donors, pastors, and/or sending of e-newsletters
Provide support to in-person, virtual, and off-site events
Coordinate Diocesan Digest entries with directors for approval by Vicar
Organize and maintain digital and paper files including all received and issued grants, contracts/agreements, photo permissions and licenses, and documents for archives
Prioritize and complete projects and assignments as directed by and in support of the department leaders

OTHER DUTIES:

Perform other office tasks as assigned
Occasionally provide support for Diocesan Parishes and Schools as needed

ENVIRONMENT:

General office, clean, well lit, and environmentally comfortable
Minimal exposure to chemicals related to copier equipment and general office solvents
Position requires working at desk during majority of workday with some need to stand and/or walk
Lifting/carrying of objects weighing up to 20 pounds is required
Frequent hand manipulation to operate controls is required

Requirements

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

EDUCATION:

Associate’s degree preferred. Equivalent years of experience considered.

EXPERIENCE:

2+ years as an administrative assistant at an organization with an excess of 20 employees preferred

SKILLS:

Advanced level ability in the use of technology including Microsoft 365 - word processing, spreadsheet, database, PowerPoint, and internet programs including virtual meeting platforms
Must be comfortable using Microsoft Teams
Experience with mail merges, taking minutes, and transcribing for various boards
Ability to communicate well, both verbally and written English
Ability to interact with clergy, religious, and laity, both within the Diocesan Administration Building and outside (parishes, schools, other institutions, and general public) in a knowledgeable and tactful manner

Due to the nature of this position, it is desirable that the individual be understanding and respectful of the positions of the Roman Catholic Church.

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Description

St. Peter’s Home, a high-quality educational program serving children ages 6 weeks to 6 years, is hiring Lead Teachers, Associate Teachers, and Assistant Teachers to join the childcare team! We are looking for caring, dependable, and enthusiastic individuals who truly enjoy working with young children and want to make a positive difference in their early years.

Schedule: Monday through Friday, 8:30 AM–5:30 PM

What We Offer:

Competitive wages: $18–$23 per hour, based on position, education, qualifications, and experience
Full benefits package
Free childcare
Medical, dental, and vision insurance
And much more!

This listing is for multiple roles (Lead Teachers, Associate Teachers, and Assistant Teachers), all located at St. Peter's Home in Manchester, reporting to the Executive Director. The below description is a general overview of all positions. An official position description will be provided upon hiring for each specific position/individual.

Position: St. Peters Home - Teacher

Department: STP Child Care - 90010

FLSA: Non-Exempt

Job Type: Full-Time

POSITION SUMMARY: All teachers work in collaboration to provide a stimulating, safe, inclusive, and developmentally appropriate educational environment where children have the opportunity to develop cognitive, social, emotional, and physical skills.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Setting up the physical environment to promote cognitive learning and self-help skills, while adhering to state guidelines.
Managing classroom behaviors and maintaining an emotionally positive classroom through appropriate guidance techniques such as redirection, balance of activities, planned transitions, and logical consequences.
Constructing and implementing daily, weekly, and monthly lesson plans.
Providing a monthly newsletter to families outlining key activities and reminders.
Providing semi-annual evaluations of the children and their development.
Working with other staff to create a professional work environment, modeling healthy interactions with the children.
Supervising or encouraging other staff as needed.
Seeking out guidance from administration when needed.
Ensuring that child/teacher ratios are maintained per state guidelines and reporting immediately to administration if such ratios are endangered.
Cleaning and disinfecting classroom equipment and areas and sending toys down to be sanitized on a daily schedule.
Maintaining 12 hours of training that relates to the classroom and current best practices as required by the state of NH.
Maintaining current CPR and First Aid certifications.
Performing similar or related duties as assigned or requested.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Individuals must possess the knowledge, skills, and abilities listed below and/or be able to explain and demonstrate the ability to perform the essential functions of the job, with or without reasonable accommodation, using a combination of other skills and abilities.
Individuals must also possess the necessary physical requirements, with or without the aid of mechanical devices, to safely perform the essential functions of the job, which are as follows:

Continued familiarity with NH state regulations that guide childcare operations.
Knowledge of operational policy and procedures of St. Peter's Home.
Ability to exert up to 20 pounds of force occasionally
Mobility to stand, kneel, and sit with the children as required.
Ability to work calmly and professionally with staff, parents, and visitors.

Licensure/Certification:

Must meet the qualifications of a lead teacher, associate teacher, or assistant teacher, as applicable, and as outlined by the State of NH requirements.

Standard of Business Conduct:

Following St Peter’s Home and the Diocese of Manchester’s Standards of Conduct in any instance where there is suspicion of fraud, abuse, or a violation of the law. The Standards of Conduct require that suspicion or knowledge of any person(s) in violation of the Code be reported to the Corporate Compliance Officer. The extent to which individuals comply with the requirements contained within the Code will be a factor in evaluating overall job performance.

OSHA RATING: Category I (Exposure to blood borne pathogens)

PHI ACCESS: Complete

OSHA RATING: Category II (No exposure to blood borne pathogens)

PHI ACCESS: Restricted

WORK SCHEDULE: Monday through Friday, 8 hours per day.

Disclaimer: The information provided in this description is intended to indicate the general nature and level of work performed by employees within this classification. It is not intended to be, nor should it be interpreted as, a comprehensive inventory of all duties, responsibilities, or qualifications required of employees assigned to this job.

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Diocese of Manchester, New Hampshire

Current Open Positions