Transaction Coordinator Assistant & Office ManagerStory Real Estate

We’re looking for a detail-oriented, warm, and teachable Assistant Transaction Coordinator & Office Administrator to join our growing team.

This is a hybrid role:

• Primary focus: Providing leverage for our Transaction Coordinator — assisting with transaction details from contract to close.

• Secondary focus: Running the front desk and keeping our office environment organized, welcoming, and efficient.

If you love keeping details straight, making people feel welcome, and being part of a team that’s making a difference in the community, this role is for you.

Transaction Coordination Support (Primary Focus)

• Assist the Transaction Coordinator in managing active transactions from contract to close.

• Upload and maintain accurate, compliant files.

• Track deadlines and critical transaction milestones.

• Schedule inspections, walkthroughs, signings, and closings.

• Prepare MLS listing entries and ensure compliance paperwork is complete.

• Collect showing feedback and keep records up to date.

• Prepare, stock, and assemble closing gifts.

Office Administration & Front Desk (Secondary Focus)

• Warmly greet and serve all visitors — clients, community members, vendors.

• Answer phones promptly and professionally, following scripts to provide consistent service.

• Maintain the office environment: order supplies, handle mail, water plants, and coordinate with vendors (cleaners, snow removal, printer tech, etc.).

• Manage team calendars, training schedules, and conference room bookings.

• Support team events, celebrations, and cultural activities.

Who We’re Looking For

• Teachable above all else — eager to learn and grow.

• Detail-oriented with strong organizational skills.

• Warm and personable with great interpersonal skills.

• Able to manage multiple priorities and pivot when needed.

• Comfortable with technology and learning new systems.

• Professional in communication, both written and verbal.

• Thrives in a team environment.

About Story Real Estate

At Story Real Estate, we believe in helping people build legacies — both for our clients, through buying and selling homes, and for our team, through personal, financial, and professional growth. We are a supportive, high-energy team that works hard, celebrates each other's wins, and enjoys the journey together.

Why Join Story Real Estate

• Be part of a positive, close-knit team that values growth and connection.

• Play a central role in the success of both the owner and the team.

• Enjoy a healthy balance of structure and variety in your work.