Executive Administrative AssistantVAUSA

The Executive Administrative Assistant provides high-level support to executive leadership by managing daily operations, coordinating schedules, and handling a wide range of administrative and executive support tasks. This role requires strong organizational skills, the ability to handle multiple priorities, and a proactive approach to problem-solving. The ideal candidate will demonstrate professionalism, discretion, and exceptional communication skills, acting as a key liaison between executives, internal teams, and external partners.

• Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, emails, LinkedIn messages, reports, presentations, and other documents as needed.
• Serve as a point of contact for internal and external communications, including handling sensitive and confidential information.
• Organize and prioritize incoming information and requests, ensuring executives are informed and prepared.
• Assist with special projects, research, and data analysis to support executive decision-making.
• Maintain filing systems and records, ensuring information is easily accessible and up-to-date.
• Coordinate and plan events, meetings, and conferences, including logistics and catering arrangements.
• Perform additional administrative tasks as needed to support the smooth functioning of executive operations.

• 3+ years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting executive-level management.
• Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal and written communication skills with attention to detail.
• High level of integrity and discretion in handling confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace, and other office management tools.
• Ability to work independently and as part of a team, demonstrating a proactive approach to problem-solving.
• A positive attitude, adaptability, and a commitment to supporting executive leadership.
• Experience using task/project management tools such as ClickUp or Asana.