Executive Assistant to the CEOPatmos

As the Executive Assistant to the CEO, you will provide high-level administrative support to the CEO, managing an array of responsibilities that include coordinating meetings, handling confidential information, managing calendars, managing email accounts, and ensuring smooth day-to-day operations. You will act as a key liaison between the CEO and internal/external stakeholders, embodying the values of freedom, humility, simplicity, and grit that are the foundation of our company culture. This position requires exceptional organizational skills, a proactive mindset, unwavering integrity, thick skin, friendliness, intelligence, and the ability to thrive in a fast-paced environment. You are excited by the challenge of supporting a CEO who is a strategic-minded visionary with less administrative prowess than most. You align enthusiastically with Patmos company culture. Join us in our mission to provide freedom as a service.

• Strategic Calendar Management: Meticulously manage the CEO’s calendar, including scheduling, prioritizing, and organizing meetings, calls, and events,across multiple time zones.
• High-Level Communication: Act as a bridge between the CEO and internal/external stakeholders, including board members, investors, and senior management.
• Confidential Documentation: Prepare and review documents, presentations, and reports for the CEO, ensuring accuracy and confidentiality.
• Travel Coordination: Organize complex international and domestic travel arrangements, including detailed itineraries, accommodations, and logistical support.
• Executive Correspondence: Draft and manage correspondence on behalf of the CEO, maintaining a professional tone and ensuring timely responses.
• Expense Management: Oversee and reconcile the CEO’s expenses, manage budgets, and ensure timely processing of financial documents.
• Project Leadership: Support the CEO in special projects, conducting research, and providing analytical insights as required.
• Crisis Management: Proactively identify and mitigate potential issues, ensuring the CEO is well-prepared to address any challenges.
• General Administration: Lead special project administration and have an ability to engage in technical, industry-specific conversations. 
• Event Planning: Coordinate high-profile events, meetings, and offsite executive retreats. 

• Proven ability to work effectively in a fast-paced environment
• Strong problem-solving skills and ability to make independent decisions
• Excellent interpersonal skills and ability to interact with all levels of management
• High level of discretion, integrity, and professionalism.
• Intuitive, emotionally intelligence, persuasive, and deeply trustworthy.

Patmos Hosting is the leading provider of censorship-resistant, high-density, and scalable technology solutions. We offer a range of services including cloud solutions, AI compute services, secure hosting options, and custom software solutions. Our mission is to provide freedom as a service, ensuring that our clients' digital presences are reliable, secure, and scalable. We ensure our clients freedom through verticalization of multiple services and owning our data centers down to the dirt. We pride ourselves on our values of freedom, humility, simplicity, and grit - with a strong focus on customer satisfaction and innovation.

• The ability to think, speak, and write well without the use of AI is required. (It’s okay to use AI; you just have to be a smarter human than the machine). 
• Professional experience as an executive assistant is required.
• Armchair paralegal, law firm, or finance office experience is a plus. 
• Traditional liberal arts (trivium / quadrivium) or great books education is a plus.

• Exceptional organizational and time-management skills.
• Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and other relevant software.
• Strong written and verbal communication skills, with the ability to interact confidently with senior leaders.
• Proven ability to manage multiple priorities in a fast-paced environment.
• High level of discretion, integrity, and professionalism.
• Proactive problem-solving skills with the ability to anticipate the executive needs.
• Intuitive, emotionally intelligent, persuasive, deeply trustworthy. 
• A reliable internet connection and ability to work regular business hours - along with strange hours when necessary.

• Unlimited PTO
• 401k match (4%)
• Health, Dental, & Vision insurance
• Generous parental leave, baby bonuses, marital bonuses, and other family-friendly benefits 
• 14 observed paid holidays that include solemnities.

We are looking to bring our Executive Assistant on board as soon as possible, but we will spend the necessary time to find the best fit both in abilities and culture. If you are ready to join a tight-knit, collaborative team that is passionate about the mission of Patmos we encourage you to apply. Please send your resume to Jessica Mitchell at [email protected].

Patmos is an equal opportunity employer.

We look forward to meeting our future Executive Assistant.

The Patmos Team

*Patmos is a proud member of the Catholic Benefits Association offering employee benefits that promote the dignity of the human person, the dignity of work, and the common good.

Hi, my name is Anne Lanute. I recently accepted a new role in academia and am sad to be leaving Patmos. As John begins his search for a new Executive Assistant, I want to share a little about my AMAZING boss.

John is a visionary leader who thrives with great integrators by his side. His time is in high demand, requiring an assistant who can balance firm boundaries with a friendly touch. He is direct, with a rare ability to distill complexity into simplicity. He moves fast—faster than most are comfortable with.

More importantly, John genuinely values his team and deeply respects people. This isn’t your typical corporate job. John is an unconventional CEO who doesn’t subscribe to the idea of “work-life balance”—not because work overtakes personal life, but because he believes in bringing your whole self to work. Here, I was free to be me, and I loved every second of it.

Patmos is more than a company; it’s a place where people are truly valued—a stronghold of human connection in a world increasingly run by technocrats. You'll thrive in this role if you enjoy a fast-paced environment where each day brings something new. If you're excited about contributing to a growing company that champions free speech and want to make a real impact as the trusted right-hand to a busy yet approachable CEO, this is the job for you.