FULL CHARGE BOOKKEEPER

Confidential Employer | Sarasota, FL, United States

Posted Date 11/09/2021
Description

We are a fast-growing landscape business looking for a person to process all accounting and purchasing needs. We are now hiring a Full Charge Bookkeeper and Office Manager. The Bookkeeper would report primarily to ownership; however, they will be responsible for assisting the ownership with various administrative duties.

Responsibilities for Full Charge Bookkeeper:

Responsible for full cycle accounting duties such as:

Accounts Payable:

  • Input accounts payable and process timely payments by check, online ACH, and credit card.
  • Input and verify invoices using appropriate information and coding by class.
  • Balance statements from vendors.
  • Investigate all discrepancies and work with vendors to clean up accounts.
  • Produce and analyze AP aging reports to identify discrepancies.

 Accounts Receivable:

  • Accept estimates and customer deposits
  • Assist with job supplies procurement
  • Invoice customers
  • Process recurring accounts receivable and contracts
  • Receive payments and Prepare bank deposits for online processing
  • Follow up on A/P Collections
  • Ensure accuracy in general ledger

Payroll:

  • Process employee time sheets and payroll
  • Process Employee Garnishments
  • Monthly and quarterly tax returns are automatically prepared by the QuickBooks Online Payroll software

Bookkeeping

  • Track and appropriately code credit card purchases and verify appropriate use of cards
  • Acquire and verify invoices for purchases.
  • Identify extraneous expenses and report to the Management
  • File and sort documents (paper and electronically)
  • Various accounting, journal entries, and necessary adjustments.

Basic HR

  • Coordinate employee files and maintain employee lists
  • Assist ownership with employee benefit plan
  • Serve as intermediary between employees and ownership regarding administrative questions
  • Review new hire paperwork with new hires, facilitate the creation of various digital accounts and services such as scheduling, payroll access, and timekeeping credentials.

Filing and Organization

  • Responsible for digitizing and filing all documents, invoices, employee information, etc., daily.
  • Maintain accurate vendor database in accounting and filing software
  • Ensure contracts and files for A/P, Banking, Machinery, Vehicles, taxes, licenses, etc. are maintained in good order.
  • Prepare company memos and notices as required

 Required high proficiency of the following Software/Technology

  • Be fully functional with Microsoft, WORD, EXCEL, GMAIL, QuickBooks ONLINE edition.
  • Be able to pull reports together for the owners on all levels in QBO, Excel etc…
  • Be computer literate with various apps and software

Qualifications for Full Charge Bookkeeper

  • Strong in math and accounting
  • Proficient typist as well as thorough experience in data entry
  • General computer troubleshooting and operation experience
  • Strict attention to detail and excellent written communication
  • Detail oriented
  • Must be accurate and enthusiastic
  • Flexible and able to multitask and complete tasks with minimal or no supervision
  • Associate degree in accounting or related field, preferred
  • Certified Bookkeeper designation, preferred
  • 1+ year of supervisory experience
  • 7+ years of experience in a bookkeeping role
  • Advanced QuickBooks ONLINE accounting and bookkeeping software experience
  • Aptitude for business
  • Must be comfortable meeting tight deadlines
  • Experience with financial statements and tax returns a plus

Pay:

  • $18.00 - $29.00 per hour

Schedule:

  • Monday to Friday Full-time

Education: 

  • Bachelor's (Preferred)

Experience: 

  • Bookkeeping: 7 years (Preferred)
  • QuickBooks ONLINE (NOT Desktop)

Benefits:

  • Paid time off
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