Payroll Specialist

Pediatric Therapeutic Services | Conshohocken, PA, United States

Posted Date 11/15/2021
Description

Job description

Located just outside of Philadelphia, PTS is a small company of less than 50 corporate employees that partners with school districts in the Greater Philadelphia are and northern Delaware to provide therapy management services. While we have a smaller corporate team, PTS is growing rapidly to meet the demands of our school district partners and is looking for a Payroll Specialist. PTS provides and fully manages Occupational Therapy (OT), Physical Therapy (PT), Speech Language Pathology, Behavioral Health, School Psychology, and Nursing providers.

The Payroll Specialist is responsible for the company’s payroll and benefits for employees and works with the CFO on the monthly payment process for independent contractors for both Pennsylvania and Delaware contractors. This person is the point of contact for all payroll, benefits, and payment questions from the company’s employees and contractors. This person takes direction in roles and responsibilities from the CFO. The Payroll Specialist is a full-time position, stationed in PTS’s corporate office in Conshohocken with the hours of 8:30am – 5pm.

Employee Payroll

  • Manage employee payroll
  • Onboarding/Offboarding responsibilities of employees:
  • Review and verify all uploaded documents in the onboarding platform
  • Run reports in an online onboarding platform to gather new hire information
  • Upload new hire information into our payroll company’s system with a combination of bulk upload and manual data entry
  • Communicate completion (errors, approved finalized documents) to new hires
  • Collaborate with Human Resources team to transition exiting employees out of payroll system(s)
  • Handle all aspects of semi-monthly payroll processing for PTS employees, including all payroll taxes and all payroll deductions
  • Primary point of contact w/our payroll company for all payroll-related items
  • Handle all aspects of payroll for Clinical Fellows (10-month employees)
  • Responsible for tracking all employee bonuses and insuring bonuses are paid when due
  • Assist employees with all payroll-related inquiries and issues
  • Work with CFO and Bookkeeper on bookkeeping items related to payroll
  • Manage day-to-day employee benefits
  • Handle all aspects of day-to-day 401k plan activities – new enrollments, payroll deductions, employee loans, etc.
  • Work with Bookkeeper on depositing 401k funds with brokerage firms
  • Assist ABP with their administrative requests – census data, annual 5500 filing, etc.
  • Handle all aspects of day-to-day health insurance plan activities – new enrollments, payroll deductions, ,etc.
  • Assist our payroll company with their administrative requests – census data, annual 5500 filing, etc.
  • Assist employees with all benefits-related inquiries and issues
  • Work with CFO on items such as annual 401k profit sharing, health insurance renewal, etc.

Independent Contractors’ Monthly Payments

  • Work with CFO on monthly payments to independent contractors
  • Onboarding/Offboarding responsibilities of independent contractors:
  • Review and verify all uploaded documents in the onboarding platform
  • Run reports in an online onboarding platform to gather new hire information
  • Upload new hire information into our payroll company’s system with a combination of bulk upload and manual data entry
  • Communicate any errors and follow up on new hires with the PTS recruiting, onboarding, and compliance team
  • Collaborate with Credentialing Specialist and Clinical Director team on exiting independent contractors
  • Responsible for all the independent contractor data in our payroll company’s system and in QuickBooks, including entry of new therapist data and updating that data as needed, including direct deposit paperwork
  • Responsible for monitoring accuracy of payment-related data in company’s proprietary time tracking system, such as hourly rates
  • Work w/CFO and Billing/Invoicing team on monthly payment run for therapists
  • Responsible for tracking all contractor bonuses and insuring bonuses are properly entered into QuickBooks for inclusion in monthly payment run
  • Assist therapists with all payment-related inquiries and issues

Other Administrative Duties

  • Work with CFO on issuance of 1099s to therapists
  • Provide data as needed for insurance items such as annual workers compensation insurance audit
  • Collaborate with Human Resources team for generating compensation documents for PTS employees
  • Provide customer service and respond to “help desk” inquiries from both 1099 providers and employee
  • Complete employment verification forms for 1099 providers and employees
  • Oversee PayPal account for PTS’s Lending Library and event registrations

Requirements

• College degree preferred

• At least 7 years of payroll experience in Pennsylvania, including out of state employees

• MS Office proficient and some QuickBooks preferred

• Strong computer skills

• Good interpersonal and communications skills

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