Office Assistant

Anonymous Balloon | Harmony, PA, United States

Posted Date 10/12/2021

Will be responsible for providing general office/clerical support to a small professional tax and accounting office. Duties will include:

  • Answering incoming phone calls and scheduling client appointments
  • Sorting and distributing incoming mail to appropriate staff
  • Preparing outgoing mail - including marketing mail from internal templates and mailing lists
  • Taking mail to post office personally when necessary
  • Scanning of incoming client documents for digital storage and forwarding to appropriate office staff
  • Basic data entry of client information into CRM and other internal software
  • Assembly of completed tax returns and other client documents for return to client
  • Other general office duties as needed

This is an in-office job that will start right after the New Year as a part-time, seasonal position, leading to full-time (35 - 40 hours a week) between late January and mid-April. Depending on work performance and availability, there is a potential for part or full-time permanent employment after that, with paid time off and retirement benefits. This is an entry level job that is perfect for someone who is only looking for seasonal work; however for the right person there is also plenty of room for advancement and a long-term opportunity.


  • Must have strong customer service and telephone skills
  • Must have strong computer skills, including document management, and be able to use email as well as internal messaging systems to communicate with both clients and other staff
  • Attention to detail and accuracy of data entry is imperative; must have at least a basic knowledge of Microsoft Word and the ability to learn to use multiple software programs
  • Some bookkeeping or accounting background could be helpful but is not necessary - we will train you
  • Must be reliable

We are located in the Zelienople/Harmony area of western Pennsylvania.

Salary is dependent upon skills and experience.

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Part-Time | Seasonal

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