Accounts Payable ClerkPublicSquare

We are looking for an experienced Accounts Payable Clerk to handle critical A/P, accrual, reconciling, and cash-flow responsibilities for a fast-paced, multi-entity business environment. The right individual is hands-on, detail-oriented, able to work independently in a remote setting (with optional hybrid in West Palm Beach), and who thinks beyond the task list to understand how workflows impact the business.

Accounts Payable & Cash Management

• Ensure all vendor invoices/bills are entered into Ramp accurately and promptly.

• Review and monitor all approval workflows in Ramp; confirm required supporting documentation and approvals are in place.

• Initiate, or request the release of, payments in Ramp only after verification and approval.

• Monitor bank account cash levels; forecast upcoming payments and ensure sufficient funds are available.

• If cash is insufficient, request a funds transfer (inter-account or external) to maintain adequate cash levels.

• Maintain vendor master data, including payment terms and updates.

• Coordinate with procurement, operations, internal teams and vendors to resolve missing approvals, discrepancies, or documentation.

• Prepare and issue annual Form 1099s, ensuring accuracy, completeness and compliance with IRS requirements.

Accruals, Prepaids & Reconciliations

• Prepare monthly accrual journal entries (utilities, vendor services, payroll liabilities, etc.) and amortize prepaid expenses.

• Review and validate the completeness and reasonableness of accruals and prepaids.

• Reconcile A/P control accounts, accrued expense accounts, prepaid expense accounts, and other related general ledger balances.

• Investigate and resolve reconciling items or discrepancies in a timely manner.

• Assist with other ad-hoc reconciliations (e.g., intercompany, clearing accounts) as requested.

Process Improvement, Controls & Critical Thinking

• Continuously evaluate A/P and accrual workflows, internal controls, and automation opportunities; suggest improvements.

• Understand how adjustments or entries in one area impact other processes and overall financial reporting or cash flows.

• Be proactive: think through workflows, raise questions, identify anomalies, and go beyond “checking the box.”

• Participate in month-end close processes, supporting the Accounting Manager with schedules and analysis.

• Document standard operating procedures (SOPs), help train backups/new team members, and maintain process documentation.

Required:

• Minimum Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).

• At least 3 years of demonstrated A/P or accounting experience, ideally in a multi-entity or growing company environment.

• Proficient in using Ramp (or a similar spend/payment automation tool).

• Hands-on experience with Sage Intacct.

• Strong working knowledge of accrual accounting under US GAAP.

• Excellent Excel skills (pivot tables, formulas, logical functions).

• Ability to work independently in a remote or hybrid setting; self-motivated, disciplined, and reliable.

• Strong critical thinking, analytical, and communication skills (written and verbal).

Preferred / Nice-to-Have:

• Prior experience in a startup, high-growth, or fast-paced environment.

• Experience working with multiple subsidiaries or entities, intercompany reconciliations or consolidations.

• Familiarity with improving workflows, automations, and process documentation.

• Exposure to other ERPs or systems (NetSuite, QuickBooks Enterprise, etc.).

Attributes / Soft Skills We Value

• A self-starter mentality — someone who thinks “why” and “how it fits” rather than just “what to do.”

• Good business-process acumen: understands how their tasks affect others downstream.

• High attention to detail but also comfortable looking at the “big picture.”

• Reliable and accountable: meets deadlines, communicates proactively.

• Adaptable to changing priorities and able to manage multiple tasks in a dynamic environment.

• Ethical and professional: respects internal controls, vendor relationships, and accuracy in reporting.

PublicSquare is a payments ecosystem that serves customers and businesses that value life, family, and freedom. Our Financial Technology segment includes Credova, a consumer financing and payments company.

• Insurance: The company covers 100% of the premiums for Medical, Dental, Vision, and Life Insurance, with some plans including an HSA with a company contribution.  

• Retirement Planning: 401(k) with a 100% employer match up to 4%. 

• Work-Life Harmony: Generous Paid Time Off and Paid Holidays. 

• Make More Babies: Paid Parental Leave and a $5,000 Baby Bonus when you grow your family. 

• Savings: Discounts on our brands. 

• Recognition: Rewards and recognition bonuses. 

• Free Speech: Ability to respectfully express your views, even on sensitive topics. 

• More to Come!